Adding/Editing General Ledger Journal Entries before Posting

1. Select G/L > Post Journal Entries. The Post General Ledger Journal Entries window appears.

2. Do one of the following:

   1. To add a journal entry, click Add.

   2. To edit a journal entry, highlight the entry and click Edit.

3. The Post General Ledger Journal Entries – Add or Modify window appears. On the General tab enter the information for the journal entry.
   
   
   
   Use the following field definitions to make changes to the window:

   1. Type of Entry: Select the type of journal entry. Journal entries are defined as follows:
      
      General (G) - Used for beginning balances when you are importing numbers into Abacus Accounting. Voids are also entered as general entries.
      
      Adjusting (A) – When you make an accounting mistake, you cannot delete it from the general ledger – you have to make an adjusting entry. Adjusting entries are ways of indicating that a correction is being made. Adjusting entries also are provided by your accountant at year-end.
      
      Cash Receipt (R) – Used for transactions where money coming into your accounts.
      
      Cash Disbursement (D) – Used for transactions where money is going out of your accounts.
      
      Trust Adjustment (T) – A general journal entry made when you want to add an entry to the matter trust activity ledger without affecting the general ledger.

   2. Cash Disbursement Information: (only appears when Cash Disbursement is selected for Type of Entry) Provides an option to include the journal entry and account for cash disbursement transactions.

   3. Date: The date for the transaction.

   4. Amount: The total amount of the transaction.

   5. Description: The description of the journal entry.

4. On the JE Details tab, enter/edit the general ledger journal entries.

   1. To add a journal entry: Select the account, enter the amount, select whether the entry is a debit or credit (see Quick Review of Debits vs. Credits for help understanding the difference between debits and credits), enter a description, and then click the Add button (). The entry will appear as a line item in the table.

   2. To edit an journal entry: Highlight an entry and the boxes above the table are populated with the entry details. Make your changes in the boxes and click the Save button (). To cancel an edit, click  the Cancel button ().

   3. To delete an journal entry: Highlight an entry and the boxes above the table are populated with the entry details. Click the Delete button (). Click Yes when asked if you are sure you want to delete the entry.
      
      

5. Click Done to save the entry.