Setting Default Accounts

Default accounts let you determine which accounts will be used by default to process various types of transactions. For example, when you are writing a check, it will automatically be written against your default operating account so you won’t have to select the operating account every time you write a check. Abacus Accounting automatically uses the default account as defined by your criteria; however, you can override the account when you enter the details of a transaction.

NOTE: If you add or change your chart of accounts at any time, be sure to change the default accounts where applicable.

1. Select File > Setup > Default G/L Accounts. The Default Accounts window appears.

2. On the Default Accounts tab, select the default accounts you want to use for the listed types of transactions. For example, for Operating Cash Acct. Default, you might select your operating account to be the default account to be used for your general operating transactions. NOTE: If you run on a cash-based system, leave all receivable fields blank.
   
   

3. Select the Payroll Accounts tab. This lists all the default accounts for types of payroll processing transactions. Again, select the default accounts you want to use for the listed types of payroll transactions.
   
   Abacus Accounting assumes that you have a payroll account separate from your operating account. So, if you do NOT have a separate payroll cash account, be sure to change Payroll Checking Account to your cash operating account on the Payroll Accounts tab.
   
   

4. Click Done to save your changes.