Generating 1099/1096 Reports

Click here for a summary of 1099/1096 reports.

To generate 1099 reports

1. Select Reports > 1099 and 1096. The 1099/1096 Module window appears.

2. Highlight Calculate 1099 Miscellaneous Income or Calculate 1099 Non-Employee Compensation, depending on which report you want to generate.
   
   

3. Select the year for the reports.

4. For Cut Off  Limit, enter the minimum annual payment amount for vendors to be included in the reports. The reports will not calculate/include vendors that have been paid less than the Cut Off Limit for the selected year.

5. For Vendor, select the vendor for the form. Leave this field blank to generate for all 1099 vendors.

6. Click Calculate. This calculates all 1099 fields for vendors. The following calculations are made:

   1. Payments to the vendor are calculated as Paid to Attorney if Vendor is providing legal services is checked in the vendor's account information.

   2. Payments are calculated as Rent Paid if Rent Account is checked in the expense account's settings.

   3. All other payments are calculated.

7. Highlight Print 1099 Miscellaneous Income or Print 1099 Non-Employee Compensation, depending on which report you want to print.
   
   

8. If you will be using your own pre-printed, blank 1099 forms, for Placement Setting enter the line adjustment for the 1099 forms. (If you want to use the built-in electronic form, this field is not applicable.)

9. If you would like to use the built-in 1099 form, check Include Form Image.

10. For Vendor, select the vendor for the form. Leave this field blank to generate for all 1099 vendors. If printing for all vendors, two vendors will be printed per page.

11. If you checked Include Form Image, check the copies of the form you want to print.

12. Under Destination, select whether you want to preview or print the report or print the report to a file.

13. Click Preview, Print, or File (depending on what you chose for print destination). REMEMBER: If you did not check Include Form Image, then you need to load the printer with the appropriate pre-printed, blank 1099 forms. 

To generate 1096 reports

IMPORTANT: You must print all 1099 forms before the 1096 forms can be printed.

1. Select Reports > 1099 and 1096. The 1099/1096 Module window appears.

2. Highlight Print 1096 - Annual Summary (MISC) or Print 1096 - Annual Summary (NEC), depending on which report you want to print.
   
   

3. Select the year for the reports.

4. For Cut Off  Limit, enter the minimum annual payment amount for vendors to be included in the reports. The reports will not calculate/include vendors that have been paid less than the Cut Off Limit for the selected year.

5. If you will be using your own pre-printed, blank 1096 forms, for Placement Setting enter the line adjustment for the 1096 forms. (If you want to use the built-in electronic form, this field is not applicable.)

6. If you would like to use the built-in 1096 form, check Include Form Image.

7. Enter the contact information for the form.

8. Under Destination, select whether you want to preview or print the report or print the report to a file.

9. Click Preview, Print, or File (depending on what you chose for print destination). REMEMBER: If you did not check Include Form Image, then you need to load the printer with the appropriate pre-printed, blank 1096 form.