Importing Real Estate Integration Data

The real estate integration import module is a little different from the other import modules. This section elaborates on the procedure.

Software packages available for real estate closings organize the closing data and help you determine deposits and disbursements resulting from the closing. Instead of re-entering the data into Abacus Accounting, you can export data from the real estate closing package and then import the data into Abacus Accounting where you can enter deposits and generate checks.

In the real estate closing software:

1. In the real estate closing software, create a new directory (or folder) that will store the export files.

2. Make sure that your real estate closing software is set up for Quicken. (In DoubleTime, you do this by selecting Preferences > User Settings. Select the Accounting tab. Under Accounting Software, select Quicken and year format YYYY.)

3. Export the checks and deposit data to an export file. Store the file in the directory you created in step 1.

In Abacus Accounting:

1. Set up the matter in Abacus Accounting. If possible, assign the same client number used in the real estate closing software.

2. Select File > Utilities > Import. The Import Data window appears.

3. In the Select Type of File for Import box, select the real estate closing module to use.
   
   

4. For Input File, click the browse button and select the file you exported from the real estate closing software. This file should have a Quicken extension (.qif).

5. For Account, select the cash trust account to be used for this closing (or verify the trust account number that has been entered by Abacus Accounting). It is important that you use the trust account for this closing’s deposits and disbursements.

6. Enter the client and matter numbers. This must be done manually. Once the client and matter numbers are entered, verify that the description is correct.

7. Click Start.

8. When the import process is complete, deposits from the real estate closing will be added as trust deposits and disbursements from the real estate closing will be added as trust check requests.

1. • To review the trust deposits, select Trust > Trust Deposits. The Trust Deposits window appears. Make any adjustments as necessary and post the deposits.

   • To review the trust check requests, select Trust > Trust Check Requests. The Trust Check Requests window appears. Make any adjustments as necessary and process the trust check requests.